Our aim is to provide students at Södertörn University with the best possible service and support, so this area of the website gathers practical information that we hope and believe you will find useful.
Do you want to know how to apply to higher education or when the semester starts? Do you need to contact the Student Health Service, or perhaps you are planning to become involved with a student organisation? Do you want to apply for a degree certificate but are unsure how to go about it? Many questions can arise during your studies; if you can't find the answer you need here, please contact one of our study guidance advisors or Student Support Services. They will be happy to help you.
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Preparing for written examinations
Södertörn University has anonymous written examinations – what does that mean?
It means that you remain anonymous while your exam is being corrected. Each time you register for a written examination, you receive a personal code. The code is unique to that particular examination. Write your code and the current date instead of your name and Swedish ID number on all materials that you hand in at the written examination.
Do I have to register for a written examination?
To take a written examination, you must register for it. You may not take the examination unless you have registered.
How do I register?
Register via Ladok på Webb (LPW) via the Tentamensanmälan link on the Student Intranet. Click on the link and you will see the semester's schedule of written examinations for the courses in which you are registered. You have two weeks to register for written examinations for the courses in which you are registered. The registration period starts three weeks before and ends one week before the written examination is scheduled. If you have missed to register for an exam in time, you can contact the Examination Co-ordination office to find out if there are still seats available. If the examination hall is fully booked, a late registration is not possible and you will not be able to take the examination. Remember to cancel your registration if you cannot take the examination. Cancel your registration via Ladok på Webb (LPW) on the Student Intranet.
If you have any problems registering for the written examination, you must immediately contact Examination co-ordination either via telephone, 08-608 42 97, 08-608 48 65 or e-mail email@example.com
How do I know that I have been registered for a written examination?
As soon as you register, you will see that you have been entered in the system and that you have been assigned an anonymous code. In addition, an e-mail will be sent to your student account confirming that you are registered and specifying your code.
Which hall will I take my exam in?
An e-mail will be sent to your student account three days before the written examination informing you which hall it is scheduled for. Starting that day, information about the hall will also be available via the Tentamensanmälan link on the Student Intranet.
Go to www.sh.se/tentamen for directions on how to get to the various halls. Most written examinations are given in examination hall UB717 or UB701, which are located on the seventh floor of the library. If the library isn't open yet, use the entrance on the fourth floor at the back of the library.
Are there regulations for written examinations?
Yes, the purpose of the regulations is to ensure that all students are treated equally and fairly. It is important for you to be familiar with the regulations for written examinations at Södertörn University. If you violate the regulations, you may be reported to the Disciplinary Board. The regulations for written examinations and information about the Disciplinary Board appear later on in this brochure and at www.sh.se/tentamen.
What should I keep in mind before going to the written examination?
Make sure to arrive at the examination hall in plenty of time. The invigilators close the doors when the written examination begins and don't let any students in after that. You must bring your SH card or valid identification* with you in order to take the examination. If you don't bring your SH card or valid identification, you may not take the examination. Avoid bringing valuables to the examination hall. If you have any questions prior to the examination about what study aids are permitted, contact your Study Information Desk.
*The SH card is an access, library, printing and copying card. You can also use the SH card to identify yourself before entering the examination hall. Valid identification includes a driving licence, an ID card issued by the post office or a bank, a passport, a national ID card, or an ID card or service card that has been approved by the Swedish Standards Institute (SIS). The identification must indicate the current period of validity. A police report issued within the past three months stating that your identification has been lost or stolen is also regarded as valid identification.
Before the written examination begins
What should I do when I get to the examination hall?
Information about the names and times of the examinations scheduled there is posted outside the hall. Make sure that you are at the right hall. The information posted outside the hall will also tell you what colour have been assigned to each exam. Every hall has a check-in station that you must go through before you can enter.
How do I check in?
Check-in begins approximately 30 minutes before the examination is scheduled to start. It's a good idea to take out your SH card before it's your turn to check in. You should take the card with you to your desk. If you didn't bring your SH card with you, valid identification is fine. Be prepared to give your anonymous code to the invigilator. If you don't know your code in advance, the invigilator will give it to you when you check in.
When checking you in, the invigilator will verify your identity and the fact that you are registered for the examination. If you are not registered, you cannot take the examination. The doors are closed once the written examination begins. No students are permitted to enter the hall after that.
Where should I sit in the examination hall?
The examinations that are given in the hall are assigned different colours. Sit at a desk where there is an information sheet with the same colour as your exam. Read the information sheet carefully – it will tell you what you need to know about taking the examination and what items you are allowed to have at your desk.
Where in the examination hall should I put my outdoor clothing and personal belongings?
The invigilators will tell you where to put your handbag and outdoor clothing. You may not keep your handbag, outdoor clothing or personal belongings on, by or under your desk – put them where the invigilator instructs you to. Personal belongings include study materials, note paper, mobile telephones and other electronic devices, pencil boxes, spectacle cases, wallets, etc. You are not permitted to put anything on the floor by your desk.
What are the regulations for mobile telephones?
Your mobile telephone and alarm must be completely switched off during the examination. Remember to switch them off before the examination begins. You are not allowed to have a mobile telephone, other electronic device or personal belongings on you or at your desk. You cannot take a mobile telephone or other electronic device with you when you visit the toilet.
During the written examination
What are the regulations during the written examination?
When the written examination begins, the invigilator will explain the regulations for the hall and what applies to each particular exam. Listen closely to what the invigilator says. If you violate the regulations, you may be reported to the Disciplinary Board. Read more about the Disciplinary Board later on in this brochure.
The invigilators will hand out the exam, but you may not open it until they give you a sign to do so. Read the instructions for the exam carefully. Don't forget to write your anonymous code and current date on every sheet that you hand in for correction.
During the examination, you may not talk or otherwise communicate with anyone other than the invigilators or any teachers that may be present in the hall. Raise your hand if you have any questions, need more paper or want an invigilator to give you your anonymous code again. You cannot leave the hall until 15 minutes of the examination has passed. The invigilator will announce when there is ten minutes left. You must stop writing as soon as the examination is over.
Read more here Regulations for Written Examinations.pdf
What about toilet visits?
You may visit the toilet during the whole examination. You may not take your exam or prohibited study aids, such as a mobile telephone or note paper with you to the toilet. If you aren't sure about what you can take with you, talk to an invigilator before you visit the toilet. Write down the time that you leave for and come back from the toilet on a list with the name of the exam on it.
What do I do when I'm finished taking my exam?
You must always hand in your exam to an invigilator at the special station for that purpose. Even if you haven't answered the questions, you have to fill out the cover of the exam and hand it in to an invigilator. Your SH card or identification will be used when you hand in your exam. Keep your SH card or identification at your desk during the examination. The invigilator will register that you have handed in your exam and check that you have written the right code.
What happens to my exam after the written examination is over?
Your exam is sent to your academic school for correction. When the correction has been completed and your grade has been determined, you can see the results via Ladok på Webb (LPW) on the Student Intranet. Contact your Study Information Desk if you have any questions after a written examination. Corrected exams are normally returned to you at your Study Information Desk.
UB717 and UB701
The UB717 and UB701 examination halls are on level 7 of the University Library and are normally accessed through the library. They are where most written examinations take place. When the library is closed, the entrance is through the back door of the library building, on level 4. This door is opened 30 minutes before the start of the exam.
This is in the "Primus" building on the campus in Flemingsberg. Follow the ramp along the left side of the building, go down the steps and turn right around the corner. Inside, the lecture hall is to the left - follow signs to A106.
Some exams are in the Huddingegymnasiet upper secondary school, in an examination hall called Sahara. The adress is Gymnasievägen 3. From the Huddinge commuter train station, walk 1 km.
The auditorium in the B section of the Moas Building is also used for examinations. Check-in is on level 3 (two levels below the square).
5 Y, Karolinska institutet (KI)
The 5Y examination hall is at 8 Alfred Nobels allé, Flemingsberg. It is in the same building and has the same entrance as Restaurant Alfred and the KI University Library (across the street from SH University Library). The entrance from the street is on level 4, take the lift or the stairs to level 5.
-from the stairs: keep left past the lift and through a glass door
-from the lift: turn to the right and go through the glass door
After the glass door, take the first left, signed "Skrivsal 5Y".
You can also take the bridge crossing Alfred Nobels allé towards Huddinge Sjukhus. Once you have crossed the bridge there is an entrance to your left, Blickagången 7. Enter and walk straight forward, when you reach the end of the hall the entrance is located to your left, signed "Skrivsal 5Y".
When there are many examinations on the same day, exams may take place elsewhere, so check carefully where your exam is to be held. In addition to LPW and student e-mail, lists of examination halls are posted in the library on the day of the exam.